Job description

Hours: Part-time: 3-6 hours per day (anticipated end date: 12/31/2021)

Highly responsible and motivated candidates needed for part-time position is a professional office setting.

Duties include:

  • Preparing correspondence, reports and other documents utilizing software such as Microsoft Word and Excel
  • Filing and maintaining the file system and current project assignment files
  • Typing and mailing projects will also be required
  • Gathering data relevant to complex or unusual inquiries in order to provide a basis for a reply or decision and/or to draft the reply
  • Monitoring and tracking status of program activities
  • Scheduling meetings and interviews
  • Transmitting instructions from supervisor to appropriate staff and following up to see that instructions are followed and deadlines are met
  • Reviewing work to ensure compliance with instructions
  • Opening, reviewing, sorting and distributing the mail in accordance with staff assignments
  • Reviewing incoming correspondence and establishing follow-up deadlines
  • Responding to incoming calls, responding to questions concerning policies or procedures, and referring calls to appropriate staff member for technical information
  • Maintaining inventory of office supplies and arranging for office equipment maintenance and service
  • Assisting managers with the development and documentation of Standard Operating Procedures for various units within the CBO
  • Performing other clerical and secretarial duties as necessary

What you need to have

Skills
  • Microsoft Suite including Word, Excel, etc
  • Proficiency in keyboarding and good at spelling, punctuation, grammar, and oral communication
  • Good customer service and interpersonal skills as well as teamworking, organization and time management skills
  • Attention to detail, tact, discretion and diplomacy
Prior experience & qualifications
  • Previous office experience is strongly preferred
Languages
This opportunity requires fluency in English