Job description

  • PHYSICAL WORKSITE * Location: Midtown West

Hours: M-F - 9:00am to 5:00pm (Full time)

Under general supervision, the Legal Secretary performs a full range of varied complex, sensitive, highly responsible, and confidential legal, secretarial, and administrative support functions of a general or specialized nature in support of the General Counsel’s Office; exercising judgment and initiative, relieves assigned staff of clearly defined and delegated administrative or technical detail; and may serve as a liaison with other City staff, outside agencies, and the general public.

Duties include:

  • Organizing and maintaining complex filing systems, records, and indexes; coordinating archiving of documents and scanning of documents as requested
  • Assisting in responding to public records requests in a timely manner
  • Typing, word processing, and proofreading correspondence, memoranda, and a wide variety of legal documents such as contracts, stipulations, agreements, affidavits, subpoenas, and other legal materials; transcribing, typing, and preparing documents from rough draft or verbal instruction
  • Performing a wide variety of complex and responsible legal secretarial and administrative duties in support of staff
  • Relieving current staff of administrative work including investigating and answering complaints and assisting in resolving operational and administrative problems
  • Screening calls, visitors, and mail; responding to requests for information and assistance; researching information; responding to and resolving complaints within established parameters; directing callers to appropriate departments or staff; sorting and distributing mail
  • Performing miscellaneous tasks as instructed by the supervisor
  • Performing a variety of other related tasks

What you need to have

Skills
  • Knowledge and understanding of general office software, such as Microsoft Word and Excel as requested
  • Type 50 wpm
Prior experience & qualifications
  • 3-4 years of administrative experience
Languages
This opportunity requires fluency in English

 Nearby

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Info

  •  Administration
  •   No Education Level Specified
  •  Full-Time | Temporary
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